To comply with all Wage and Compensation laws, while maintaining an ethical and equitable work environment.
SCOPE:
This Policy shall apply to all regular full and part time Program and Support employees of Chapel By The Sea.
PROCEDURE:
· Vacations are based on the calendar year, not the hire date.
· Vacation requests shall be presented to the Pastor and Personnel Committee for approval.
· Vacation should not be scheduled between November 1 and May 1, because of seasonality at Chapel By The Sea.[1]
· Vacation days unused by December 31, may be carried over to the next year only when the Pastor asks the employee to forego a portion of earned vacation due to scheduling conflicts. Each year the normal vacation for that year shall be used prior to use of any carryover vacation from a previous year. The unused vacation from a previous year not taken in the following year will not be carried into the second year.
· Two (2) weeks of vacation shall be due the regular full time employee after one (1) year employment.
· Three (3) weeks of vacation shall be due the regular full time employee after five (5) years’ employment.
· Four (4) weeks of vacation shall be due the regular full time employee after ten (10) years’ employment.
· Additional vacation time may be added to the above schedule when the Session approves such additional time in lieu of salary increases.
Unused vacation days will be converted to appropriate cash only at the time or resignation or retirement. For program and support staff, unused vacation days shall be pro-rated upon retirement or resignation, e.g., a termination date of May 1, entitles the regular full time employee to 4/12 of earned vacation.
VACATION PAY
Regular Full and Part Time employee weekly vacation pay shall be based on the normal number of days or hours the Regular Full or Part Time employee works each week. For example, if Three (3) eight (8) hour days is normal work week, then the vacation pay for each vacation week shall be calculated on Three (3) eight (8) hour days.
RESPONSIBILITY:
The Pastor shall approve all vacation schedules in conjunction with the Personnel Committee taking into consideration the season, any scheduling conflict with another Program or Support employee , or any other factors affecting Chapel and its Ministries.
(1) Note the term used here is “should not.” The Book of Order defines “should not” as not having the same meaning as “must not” or “shall not.” In other words, while we expect vacations during season to be limited, they are allowed. Care, however, must be taken to coordinate all vacations with other staff vacations and church programs no matter when the leave is taken.
LAST REVIEWED 2011
[1] Note the term used here is “should not.” The Book of Order defines “should not” as not having the same meaning as “must not” or “shall not.” In other words, while we expect vacations during season to be limited, they are allowed. Care, however, must be taken to coordinate all vacations with other staff vacations and church programs no matter when the leave is taken.
